In the modern world, creating documents is a fundamental part of almost every profession, and they are key to a variety of tasks: communicating ideas, formalizing agreements, sharing information, reporting progress, instructing, or preserving records.

Whether you’re working in business, education, healthcare, law, or creative fields, the need to produce written content is pretty much everywhere — whether you’re creating a PowerPoint deck, writing a report, or crafting a script either for a YouTube video or for an episode of a TV show, you’ll definitely have to sit down and begin writing to bring out your ideas.

But as you may know, writing isn’t always easy.

In fact, it can be tedious and painstaking, imposing challenges upon your body that are difficult to deal with, such as carpal tunnel syndrome and the stresses of sitting down for long periods of time.

Thankfully, it’s a challenge that has a solution: Automated Speech Recognition (ASR).

ASR is a technology that historically hasn’t been the best at reporting down what people say, but it has remarkably improved although the best of it is something that still evades the modern and widely available voice assistants on iPhones and Android phones.

However, nowadays apps like Wispr Flow and also MacWhisper work effectively and allow dramatically more accurate and longer transcriptions that serve niches such as creating subtitles, as can the ChatGPT app on your phone along the way, which you can download on iOS or Android, Which allows you to use your voice to interact with your devices in ways that have historically not been possible and that also transform the way that we use our technology and therefore interact with the world.

Let’s dive into why.

While some of you already know that I started using Wispr Flow recently, I’ve actually been using a range of different transcription tools as part of the suite of different apps that make life simple and useful on a day-to-day basis.

In this article, I’ll talk about some of the advantages that I’ve seen from using Wispr Flow and also from ASR technology in general, and hopefully these will help you understand how it is that using these tools can be beneficial for you in writing and creating, transform your productivity and give your work a new edge, and maybe also add a bit of a twist onto your creative process. Ready for the ride? Let’s go!

1. Speed: Get Your Ideas Down in Record Time

Typing has long been the standard for writing, but let’s face it — typing speed can be a bottleneck, especially when you’re trying to keep up with a fast-moving train of thought. With automated speech recognition, the speed at which you can create content is no longer limited by your typing skills.

You can speak several times faster than you type, allowing you to capture ideas as they come, with no slowdown.

If you are able to speak out your ideas with the same level of quality as what you get when you are typing them out manually, you would theoretically be able to work much faster, create much more content, and just generally move onward with much greater speed compared to others around you!

Wispr Flow’s advanced speech recognition capabilities can transcribe your voice into text almost instantly, enabling you to turn even long-winded brainstorms into text documents quickly and easily.

This speed translates into more productivity and less time spent staring at a blank screen.

Of course, speaking is not exactly the same as typing because with typing you do look at a screen, think about the words that you’re going to say and then type them down one after another. That’s materially different compared to what you have with speaking, and it does recruit a slightly different network.

Typing does recruit a more slow and deliberate method of thinking that can result in slightly different documents, partly because the way that typing works is that you look at what you’ve written and then you look back and think about the new possibilities, while for speaking, you are very much just coming up with ideas on the fly as you think about the things that you had said before.

Some may argue that this leads to less detailed writing than what you’d have if you were simply to just type or handwrite but…

2. Natural Writing Style: Let Your Authentic Voice Shine Through

When you type, your writing can sometimes feel forced or overly formal, as you tend to follow traditional writing structures.

However, when you speak, your language often flows more naturally, mimicking the way you would actually converse with someone.

It’s no surprise that teachers of writing, including myself, encourage people to learn how to write the way that they speak to people — with an eye towards engaging the person who’s on the other side and towards thinking about the experience that they must be having while listening to our words.

ASR allows us to bring the modality of voice into the world of text, which effectively helps us to follow that advice naturally, and can translate into a more engaging and conversational writing style which resonates better with readers.

Using Wispr Flow for voice-based writing encourages you to embrace your authentic voice and craft content that feels less stiff and more relatable. It’s a way of letting your personality shine through, giving your writing a touch of humanity and connection.

Having said that, I do acknowledge that not everybody is a master of speaking. That leads me directly to the next point.

3. Practice of Public Speaking: Sharpen Your Verbal Communication Skills

Using voice technology to write doesn’t just help with document creation — it also helps you become a better speaker.

When you dictate your thoughts, you’re practicing the art of spoken communication, which is a valuable skill in its own right.

Speaking your ideas aloud helps you refine your verbal expression, giving you a chance to practice public speaking without even realizing it.

Real-time transcription capabilities mean that you can listen back and see how your spoken words translate into written form, making it a powerful tool for improving your clarity and persuasiveness in everyday conversations and professional settings, and a tool that is definitely useful beyond just document creation but also extends into learning how to engage with people and to persuade, inform and entertain with our voices as practiced in a unique modality that promises to improve the way that we speak, present and articulate ourselves whether at home and on our laptops or in front of an audience.

Beyond the consideration of strain, it’s also worthwhile to note that ASR helps us to…

4. Minimize Strain, Maximize Comfort

Speaking, unlike typing doesn’t put any strain on your hands and wrists.

You might not have thought that this was important at the outset, but the reality is that writing can be a physically demanding task, especially if you spend hours on a keyboard. It can lead to wrist, neck, and back strain, making it challenging to stay comfortable while working. Also, if you have carpal tunnel syndrome or pinched nerves, using a keyboard for long periods of time can be painful.

I know that that’s definitely what I personally experienced while I was using a keyboard very extensively and trying to type along the way. I would often find myself with wrist pain as a result of typing and would have to stop after a while.

Automated speech recognition (ASR) helps to resolve these problems, because…

• Being able to articulate things very quickly means that you will spend less time on a computer overall, and as a result would spend less time than you would otherwise spend typing.
• You would be able to eliminate almost all the stress that you normally sustain while typing because the only thing that you would need to do on Wispr Flow is just press a single button and then begin speaking along the way. Sure, you might need to drink a little bit more water along the way, but that’s always good. And all the other advantages that I mentioned also apply as well.
• You can compose your content while sitting, standing, or even walking, freeing you from the constraints of the traditional workstation setup. It’s worthwhile to note that sitting down itself is an aspect of work life that poses unique new challenges in the workforce. Simply put, it’s not great for you. It’s even what some might call a generational challenge that is associated with the modern day paradigm of work and the development of the computer as a key device in creating, developing, and executing our work (I might talk more about this in the course of future LinkedIn posts!)

This ergonomic benefit makes voice writing an excellent option for anyone who spends a lot of time writing and wants to protect their long-term health and well-being.

Conclusion:

Automated speech recognition has many core advantages which I’ve deeply enjoyed and am proud to share. I hope that you’ve enjoyed thinking about some of them.

Let’s recap:

ASR is a technology that historically hasn’t been the best at reporting down what people say, but it has remarkably improved although the best of it is something that still evades the modern and widely available voice assistants on iPhones and Android phones.

However, on apps such as Wispr Flow, ChatGPT, and MacWhisper, the technology has matured to the point where it can help you get your ideas down in record time, it lets your authentic voice shine through, it helps you sharpen your verbal communication skills and practice public speaking, it helps minimize strain and maximize comfort as a result of the better ergonomics allowing you to work for longer in a fashion that is better for your body and that ultimately allows you to get things done more quickly, more efficiently, with less strain and in a way that teaches you crucial skills of interacting verbally and composing along the way.

I strongly think of ASR as a tool that will fundamentally change the way that we interact with technology and reshape the paradigm that we use nowadays for creating documents, projects, and ideas along the way, helping us create documents faster and more comfortably while also sharpening your public speaking skills and enabling a more natural writing style.

If you’re ready to take your writing to the next level and experience the benefits of using your voice for document creation, give Wispr Flow a try, and potentially MacWhisper as well, as you enjoy the transformation of our world through the development of this new technology and look forward to everything that there is to come that will improve the efficiency of our work and lives while at the same time freeing us up towards greater and more ambitious projects.

Affiliate disclosure: I have a financial relationship with both Wispr Flow and MacWhisper. They are incredible technologies that I completely believe in. If you happen to use the links here, I may receive a small commission that helps support my work. Thank you in advance if you choose to use these links! Hope you will enjoy using these new technologies; they are quite the ride!